POSITION:Land Use Departments Clerk (Part Time)
UNION: None
DEPARTMENT: Land Use Departments
REPORTS TO: Director of Planning and Land Use Management
SUPERVISES: None
SUMMARY DESCRIPTION OF DUTIES: Responsible for performing a variety of secretarial, administrative, bookkeeping, and clerical duties for the Land Use Departments.
JOB LOCATION AND EQUIPMENT USED: Work is performed primarily in the office. Office work involves the use of a telephone, calculator, computer terminal, photocopier, fax machine, scanner, and postage machine.
ESSENTIAL FUNCTIONS:
-Functions as the primary contact with the public coming into the Land Use Departments;
-Performs receptionist and clerical duties for the Land Use Departments;
-Answers phones and directs calls to appropriate staff and answers routine inquiries;
-Organizes files as required;
-Provides accurate responses to inquiries from residents and other Town Departments;
-Scans documents and maps into proper databases; and
-Performs related duties as necessary, appropriate, and as assigned by the Director of Planning and Land Use Development. 2
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
-Knowledge of modern office practices and procedures;
-Thorough knowledge of and ability to accurately perform business arithmetic, Including addition, subtraction, multiplication, division, percentages, and fractions;
-Ability to read and interpret computer screen displays and printouts; • Ability to use Town website functions such as GIS, on line permitting information, etc.;
-Manual ability to use a computer keyboard, a calculator keypad, computer printers, photocopiers, scanner, and electronic mailing equipment
- Physical ability to bend, stretch, and lift to load, align, and retrieve and return paper files and other documents to cabinets and storage boxes;
-Ability to communicate clearly and distinctly, both personally and by telephone, with the public and co-workers;
-Ability to interact courteously and effectively with the general public; and
-Ability to establish and maintain effective and cooperative working relationships with other Town Departments and other public and private entities.
MINIMUM REQUIREMENTS:
-High school diploma;
-Knowledge of and ability to use computers and software applications including word processing, electronic spreadsheet, and database programs; and
-Two years of receptionist and clerical experience.
SPECIAL CONDITIONS:
-Successful passage of a pre-employment physical, including tests for drugs, may be required as condition of employment with the Town of Wilton and
-The employee shall not constitute a threat to his/her own health or safety or that of others in the workplace. Note: The qualifications set forth above are the optimal ones for this position. The Town of Wilton reserves the right to select any applicant who we, in our sole discretion, feel can most suitably perform the functions notwithstanding the absence of the optimal qualifications.
